Operations & Project Coordinator (Philadelphia, PA)

Hybrid Schedule: Philadelphia Office (required to be in office for the first 90 days of employment)

Lundy Law is seeking an organized, proactive, and detail-oriented Operations & Project Coordinator to join our growing team.

This position will work directly with our Director of Operations/Chief Operating Officer to help coordinate firm-wide projects, improve operational processes, support technology initiatives, and keep key business priorities moving forward.

This is an excellent opportunity for someone who enjoys organization, project coordination, process improvement, and working across multiple departments. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping projects organized from start to finish.

Lundy Law offers a collaborative, professional, and supportive work environment where employees are encouraged to contribute ideas, improve processes, and grow within the organization.

Qualifications

• 2–5 years of experience in operations, project coordination, business support, or a similar role
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Comfortable learning and working with new technology and business systems
• Proficient in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace
• Experience in a legal, healthcare, or professional services environment is a plus

Responsibilities

• Support the DOO/COO with operational projects and firm-wide initiatives
• Coordinate project timelines, deadlines, and follow-up on action items
• Prepare meeting agendas, notes, project trackers, and status updates
• Help organize priorities across multiple ongoing initiatives
• Assist with documenting workflows, procedures, and operational processes
• Coordinate projects involving multiple departments to ensure smooth communication and execution
• Identify workflow inefficiencies and assist in developing practical solutions
• Support operational software implementation and technology-related initiatives
• Coordinate communication between staff and the technology department
• Assist with onboarding and system-related processes
• Maintain spreadsheets, dashboards, reports, and project tracking tools
• Organize operational documentation and shared resources
• Assist leadership with scheduling, coordination, and administrative project support as needed

What We're Looking For

We're looking for someone who is:

• Highly organized and dependable
• Proactive with excellent follow-through
• Comfortable managing multiple projects at once
• Detail-oriented and solutions-driven
• Adaptable in a fast-paced environment
• A strong communicator who enjoys working with leadership and cross-functional teams
• Interested in operations, technology, and continuous process improvement

Additional Details

Location: Philadelphia, PA

Start Date: ASAP

Compensation: Competitive salary based on experience plus performance-based bonus

Growth Opportunity: This position offers direct exposure to executive leadership and firm-wide operations. For the right individual, this role provides the opportunity to grow into a larger operations or project management position as the firm continues to expand.

Lundy Law is proud to be an Equal Opportunity Employer.